Conference Room Availability Outlook

Go to room finder and use the drop down of show a room list here choose the room which you need for the meeting.

Conference room availability outlook. You also can use the keyboard shortcut ctrl shift q to create a new meeting request. Once you pick a room you will see any conflicts if the room is already reserved. Select from room list from the menu you will see a list of conference rooms available to you. Choose the scheduling assistant option.

Here is how you can use the room finder feature in the scheduling assistant to find the available rooms and check for any possible conflict with the availability of the attendees. Then you can switch rooms and or times until you find one that works for you. Open outlook for windows and click on the calendar button to open the calendaring view 2. Viewing a conference room in outlook go to your calendar and click on open calendar.

Microsoft outlook 2010 outlook options preferences calendar options working hours. Select enable and then specify the working hours to be the same hours as the rooms. Fortunately exchange server 2010and outlook 2010 make it possible for people to easily find available rooms when they are setting up a meeting invite. If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings.

In the home tab click new items meeting. Click the new meeting button to create a new meeting. Reserving a room in outlook in outlook all of the resources or rooms in your organization will show up as locations. The room finder has a drop down menu to show a room list.

From the inbox select new items meeting or in the calendar select new meeting. Method 2 use the office customization tool oct and navigate to the following location in features modify user settings. Each teem conference room display clearly shows the availability of shared spaces throughout your office and with conference room display solutions usually installed just outside of meeting rooms. Checking availability of and booking conference rooms with outlook for windows 8 14 2013 1.

In outlook 2010 the new meeting window has a section called the room finder. There is a suggested times pane where you can see the best suited time for the meeting when.